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One of the greatest benefits of using such
a tool is that it allows you to see PM activities before they are
scheduled. Shifting a PM one week one way or the other (remember we’re
only looking at activities that recur at one month or greater) really
makes no difference. What often happens is that we rely on our CMMS to
schedule our PMs automatically and arbitrarily based on some frequency
and/or last finished date. This reliance tends to “hide” the PM.
Depending on the system, the PM pops up on the radar screen right
before it’s due. This allows the planner little time to properly
prepare for the task, consequently leading to a greater probability of
deferment or delinquency. Having the ability to visualize the task
allows for recognition, planning and execution. Another benefit is
that viewing the event on a calendar allows adjustments to meet
seasonal needs.
All of these benefits ultimately result
in better planning, coordination and results. I feel that this is a
simple tool that allows us to solve a basic impediment to establishing
a long-range scheduling horizon. We’ll discuss how to use this tool
in another issue.
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